Hello Hockey Parents, Guardians, Players and Friends
I
would like to invite you to attend our Annual General Meeting being held on
Tuesday April 15th at 6:30 PM upstairs at the Coldwater Arena. At this meeting
we review the financial position of our association, review any changes to
minor hockey as proposed by the OMHA and elect new members to our
executive.
There is an online nomination form to nominate a person to one
of the available positions under the Year End tab on the website. This is your
opportunity to have your say to how the association is run.
We currently have just over 300 local athletes participating in our association and it takes 12 elected volunteers to make all this run smoothly. Outside of the executive positions attached we also need both on ice and off ice convenors for our youngest age group U5-U8. We need a Fundraising Chair as well for the 2024/25 season.
All members of the Executive are expected to attend monthly meetings year round to report on their positions. Each position holds different roles and duties that need to be performed throughout the season and off season.
ELIGIBILITY:
a) Any member of the Association will be considered eligible for nomination to the Executive Committee. Any person outside the Association will be considered eligible providing four members of the Association sponsor the nomination.
b) Nominations for various positions on the Executive Committee will be either accepted in writing prior to the meeting or at the meeting itself.
c) The Secretary prior to the nomination of that office will verify eligibility of all nominees.
d) That in some circumstances eligibility requirements may be waived with the approval of the members present at the Annual General Meeting with a two-thirds (2\3)-majority vote.
DURATION:
a) All Officers and Executive Committee members will hold their office for a two-year term.
b) All Officers and Executive Committee members may run for the same office they held.
c) Prior to the Annual General Meeting, any Officer or Executive Committee member retiring from their office will do so in writing
This year we are offering an incentive for you to attend the AGM. Each parent or guardian that attends will receive a discount of $25.00 their player's registration for the 2024/2025 season. Max one discount per registered player.
This year we have the following positions available for election:
President
Treasurer
Ways and Means Director
Equipment Manager
Tournament Director
Ice Scheduler
PRESIDENT
DUTIES: The President shall preside at all General Meetings of the Association and Executive Committee Meetings with the usual privileges of the office. The President shall be a member of all committees.
ELIGIBILITY: Persons nominated for President shall have served for two years on the Executive Committee and have been a member of the Association for at least three years. If there is no Executive member having served two years a consideration of an Executive Committee member for one year shall be put forward.
RESTRICTION: The President shall not be representative of any member of the Executive Committee and shall only cast a vote to break a tie.
TREASURER
DUTIES: The Treasurer shall keep an accurate record of all monies received and disbursed and report same at each regular meeting and present a Financial Statement to the Annual General Meeting. He/She shall pay all accounts by cheque. The Treasurer shall have the books audited once by two independent auditors appointed at the A.G.M. The auditors may be members of the association and must have a background in finance and/or accounting. The Treasurer shall be one of the three signing Officers of the Association, the other two being the President and Vice-President. Each cheque will require the signature of any two of the three.
ELIGIBILITY: Persons nominated for Treasurer shall have been a member of the Association for at least two years.
WAYS & MEANS DIRECTOR
DUTIES: The Ways & Mean Director shall be responsible for the operation of the Minor Hockey Snack Bar during the hockey season. This will include staffing and the ordering and selling of all food, candy, supplies and other saleable products. The Director will make recommendations to the Executive for the purchase of equipment for the snack bar and notify the Executive of any problems related to the snack bar. He/she will provide a verbal report on the activities of the Snack bar at each Executive meeting. He/she will have a list of duties and expectations for staffing duties pertaining to the Snack Bar. The Chairperson will help organize the Tournament food booth in conjunction with the Tournament Convenor and the Executive.
ELIGIBILITY: Persons nominated for Ways & Means Booth Chairperson shall have been a member of the Association
EQUIPMENT MANAGER
DUTIES: The Equipment Manager shall be responsible for all of the equipment in possession of the Association. He/She will compile an inventory list of all equipment; will assign sweaters, goalie equipment and other related equipment to the team official or member. All team officials or members will be required to sign all equipment out. He/She will make requests and recommendations of equipment required to the Executive Committee meetings and provide a verbal report on the equipment.
ELIGIBILITY: Persons nominated for Equipment Manager shall have been a member of the Association.
TOURNAMENT CONVENOR
DUTIES: The Tournament Convenor will facilitate the organization of the Local League tournaments in Coldwater. He/she will work with the Operations Committee, League Convenor and the division convenors. He/she will be a member of the Executive and will attend all Executive meetings and report verbally to the Executive. This position includes the administration of each tournament prior to the day of tournament and communication with all teams as well as the OMHA. The Convenor will be responsible for assuring that the games are set up for scoring as well as the flow of the day.
ELIGIBILITY: Persons nominated for Tournament Convenor shall have been a member of the Association.
ICE SCHEDULER
DUTIES: The Ice Scheduler shall be responsible for master scheduling for practice and game times for all teams in all divisions. He/She will work with the Operations Committee and the Local League Convenor. As well as keep the Timekeeper and Referee In Chief informed of current ice schedules. The Ice Scheduler will keep the arena bulletin board and website posted and up to date.
ELIGIBILITY: Persons nominated for Ice Scheduler shall have been a member of the Association.