AGM March 21st 7pm, News, U18 Team 1 (Coldwater Minor Hockey Association)

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Organization - AGM March 21st 7pm
Submitted By Executive on Sat 03 12, 22
Hello Hockey Parents, Guardians, Players and Friends I would like to invite you to attend our Annual General Meeting being held on March 21 at 7 PM downstairs at the Coldwater Legion.
At this meeting we review the financial position of our association, review proposed changes to our constitution review any changes to minor hockey as proposed by the OMHA and elect new members to our executive.
This is your opportunity to have your say to how the association is run. We currently have just over 200 local athletes participating in our association and it takes 12 elected volunteers to make all this run smoothly.

This year we are offering an incentive for you to attend the AGM. Each parent or guardian that attends will receive a discount of $25.00 their player's registration for the 2022/2023 season. Max one discount per registered player.

This year we have the following positions available for election:
Vice President
Secretary
Referee in Chief
Operations Chair
GBTLL Convenor
Registrar
Tournament Director
All positions require that the nominee have been a member of the association.

VICE PRESIDENT
DUTIES: The Vice-President shall perform the duties of the President in the event of the President’s illness or absence. The Vice-President will perform such duties as are assigned by the President and ratified by the Executive Committee.  
ELIGIBILITY: Persons nominated for Vice-President shall have served on the Executive Committee for one year and have been a member of the Association for at least two years. If there is no Executive member having served one year, consideration of any association member may be put forward. 

SECRETARY

DUTIES: The Secretary shall keep an accurate record of the proceedings of the Association and a register of all members of the Association and teams of the Association. The Secretary shall prepare all minutes and agendas for the Executive Committee Meetings and the Annual General Meetings. Minutes shall be forwarded to all Executive Committee members within 14 days of a meeting. Once approved, minutes shall be posted within one week (7 days) on the C.M.H.A. board. The Secretary will handle correspondence pertaining to the Association and shall conduct such other business as necessary for the welfare of the Association, as well as amending the Constitution with respect to minor changes, such as name changes and housekeeping changes only.

REFEREE-IN-CHIEF 
DUTIES: The Referee-in-Chief shall organize a list of referees capable of refereeing games in Coldwater. He/She will assign referees to games as to the qualifications required for that game. He/She shall be conversant to all rules of the OMHA and CHA in order to answer all queries from Referees and members of the Association. He/She shall attend all Executive Committee meetings and provide a verbal report. He/She will arrange any upgrading requirements for referees within the Association and relay any policy changes from the OMHA or Association.
ELIGIBILITY: Persons nominated for Referee-in-Chief shall have been a member of the Association for at least two years and hold CHA Level III Certificate.

OPERATIONS CHAIRPERSON
DUTIES: The Operations Chairperson shall ensure that all of the duties as per Policy NO. 6 are being carried out. He/She shall preside at all Operations Committee meetings, attend all Executive Committee meeting and shall provide a verbal report on the activities of his/her committee. The Operations Chairperson shall have the power to delegate committee members to enact various duties related to his/her committee.
COMMITTEE: The Operations Committee will be comprised of the Chairperson plus five other association members. The Committee will carry out the related duties described in Policy No. 8 with representation from each level of the organization if possible. 

LOCAL LEAGUE CONVENOR

DUTIES: The Local League Convenor shall represent the Association at all Georgian Bay Minor Hockey League meetings and shall express the concerns of the Association and act in the best interest of the Association. The Convenor will attend all Executive Committee meetings and make a verbal report on the GBMH issues. He/She will notify all team officials of their ice schedule for regular season lay, playoffs and any rescheduled games and present all minutes and agendas. The Convenor will be responsible for ensuing all contracts are made out correctly and sent in to the GBMH office. He/She will be responsible for filling out game sheets for home scheduled games and notifying Referee-in-Chief of games.

REGISTRAR
DUTIES: The Registrar shall be responsible for coordinating registration on the dates determined. He/she shall be responsible for registering players in all divisions.  He/she will keep a written record of all players registered in CMHA and notify the Executive of the numbers of players in each division. The Registrar will be a member of the Executive and attend all Executive meetings and make a verbal report.  

TOURNAMENT CONVENOR
DUTIES: The Tournament Convenor will facilitate the organization of the Rep, Local League and House League tournaments in Coldwater. He/she will work with the Operations Committee, the OMHA Convenor, the Local League Convenor and the division convenors. He/she will be a member of the Executive and will attend all Executive meetings and report verbally to the Executive. 18.2

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